Donor Finance Manager - USAID

Global Opportunity

This vacancy is now closed


About Us

MSI Reproductive Choices is one of the world’s leading providers of sexual and reproductive healthcare. We believe that everyone should have the right to choose. From contraception to safe abortion and life-saving post-abortion care, we are committed to ensuring access to compassionate, affordable, high-quality services for all.

Today, our organisation has over 9,000 team members working in 37 countries across the world. Our success lies in the fact that MSI teams are locally led and entrepreneurial, and are passionate about delivering high quality, client-centered care in their own communities. We focus on sustainable delivery, efficiency, and funding models that are built to last, so that the women and girls we serve today will have a choice in the future too.

MSI is an equal opportunity employer and offers a competitive salary and employee benefits. We support a work-life balance and an individual’s desire to learn beyond the experience gained at work through both personal and professional development and growth opportunities.

About the Role

MSI Reproductive Choices seeks an exceptional Donor Finance Manager to lead an anticipated five-year, USAID-funded global family planning activity, Accelerating ChoiCe, Equity, and Sustainability for Services (ACCESS).

With a total funding ceiling of $50-$99.99 million, ACCESS will focus on advancing equitable, affordable, and sustainable access to family planning and reproductive health (FP/RH) information, products, and services. ACCESS will focus primarily on FP/SRH outcomes, at the system, facility, provider, community, and client levels. It will assist USAID-supported countries to constructively and creatively address persistent issues related to health access, equity, and quality of care, particularly for youth. Substantial engagement of local partners and stakeholders in the innovation and scale-up of evidence-informed and rights-based FP/RH service delivery will be vital for ACCESS to ensure client dignity, agency, choice, and good health.

The Donor Finance Manager will be responsible for supporting a smooth and efficient start-up for ACCESS, the effective day-to-day financial management of ACCESS core activities, and oversight and support for the financial management of country-level buy-in activities. They will support the Project Director and Deputy Project Director with the review of budgets and financial reports. They will also ensure financial compliance with USAID rules and support in the roll-out of training to country programmes. They will play a key role in supporting the financial management of project partners and supporting the financial management of individual projects under ACCESS to succeed.

The Donor Finance Manager will be a member of the ACCESS leadership team and is also a core member of the Donor Finance Team (DFT) within MSI’s wider Global Accounting Team, and as such may also support other projects as well as ACCESS.

Key responsibilities will include:

  • As part of the USAID ACCESS leadership team, work with the Project Director and other leaders to provide financial oversight for program activities, and establish and maintain a culture of excellence across the program with regards to financial management.
  • Support the Project Director and Deputy Project Director to provide financial oversight for project activities and developing financial monitoring templates for effective coordination and collaboration across all country-level projects.
  • Promote best practice through collaboration with the wider DFT team, finance capacity building of project staff, and strengthening the finance capacity of implementing partners.
  • Lead on ensuring awareness and understanding of relevant standard provisions and financial regulations across the team to enable effective monitoring of the ACCESS program.
  • Oversee the development, review, and finalization of project documents including but not limited to – financial reports, payment requests, budgets, and reforecasts.
  • Develop financial monitoring templates for effective coordination and collaboration across all country-level projects.
  • Ensure accurate donor reports are submitted on a timely basis to donors, ensuring the financial information in donor reports reconciles to MSI’s internal systems, links to project activities and is compliant with donor regulations.
  • Ensure the timely monitoring of grants receivables balances to ensure invoices have been paid and that cash flow forecasting for the projects supported is accurate.
  • Support country teams and implementing partners with donor and internal financial reporting, USAID focused financial management, donor audits conducted, and other financial tasks required.
  • Reconcile deferred income balances ensuring linkage to donor reports.
  • Ensure that the treatment of financial transactions in country programmes is in line with MSI financial policies and procedures, best practice and follows donor rules.
  • Support the year-end audit process including providing supporting documentation and schedules.
  • Review project balances disclosed in the statutory financial statements for accuracy and completeness.
  • Support country programmes with asset registers, ensuring they are kept up to date.
  • Ensure close out activities are followed and consistent with both USAID and MSI project close-out guidelines.

Additional responsibilities:

  • Work closely with the Head of Donor Finance to improve the quality of relevant MSI financial policies and procedures.
  • Provide technical assistance to MSI’s broader USAID programme portfolio as required.
  • Undertake any other reasonable duties to support the Donor Finance Team with core deliverables, as requested by the Head of Donor Finance.

About You

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission and a focus on delivering measurable results. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully. You must be open-minded, curious, resilient, and solutions-oriented, and committed to promoting equality, and safeguarding the welfare of team members and clients alike. You must be a strong supporter of the cause of family planning and a woman’s right to safe abortion (pro-choice).

To succeed in this role, you must have:

Skills and experience

  • At least 10 years’ experience in project accounting and financial management of USAID or other donor-funded programs, with demonstrated experience of leading the financial management of activities of $20 million or more.
  • Experience of financial reporting to governmental, private, and institutional donors
  • Experience working with financial software and system (SUN systems and Q&A preferred).
  • Experience in multi-currency reporting and accounting
  • Experience in risk management and implementation of internal controls.
  • Ability to work in a diverse and inclusive environment, respecting and collaborating with all individuals equally, and with a commitment to overcome bias and prejudice.
  • Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis.
  • Excellent understanding and demonstrated knowledge of USAID planning, finance and reporting systems, and family planning compliance regulations.
  • Demonstrated ability to establish and maintain effective relationships across an organisation to achieve mutual objectives and maximise opportunities.
  • Excellent people and negotiation skills and ability to work effectively in cross-cultural settings and with a wide variety of stakeholders.
  • Analytical approach to information gathering and dissemination.
  • Effective communicator demonstrated on both financial and narrative reporting.
  • Fluent English oral and written communication skills.
  • Fluency in spoken and written French is desirable.

This position is contingent upon funding being awarded to MSI Reproductive Choices and on approval of the candidate by USAID. Candidates must have the legal right to work in either the United States, United Kingdom, or a country where MSI Reproductive Choices currently works. 

Location: Washington DC, USA; London, UK; or any city/country where MSI Reproductive Choices has a country office and

Full/Part time: Full time

Salary: A competitive salary and benefits package will be provided in line with the national context, dependent on location of the successful candidate.

Closing date: 11th February 2024 (midnight GMT). Interviews may take place before this date for exceptional candidates

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